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AGI GREENPAC LIMITED Management of the Company is responsible to ensure the compliance with the...

Posted: 31 Aug 2025

AGI GREENPAC LIMITED Management of the Company is responsible to ensure the compliance with the requirements of the Companies Act, 2013, MCA Circulars notified from time to time and SEBI Circulars and rules relating to holding of AGM and passing of resolutions set out in notice of AGM dated 21 July 2025. My responsibility, as a scrutinizer to scrutinize the e-voting process is restricted to the extent of ascertaining requisite votes caste i.e. “in Favour” and “Against’ the resolution s mentioned in the said notice of AGM. The deemed venue for the AGM shall be the registered office of the Company. 1. I submit my report as under: 1.1. As per information provided by the management, the RTA of the Company had completed dispatch of the notice of AGM inter-alia containing user id, password, annual report for the financial year 2024-2025 along with other necessary information only through electronic mode on 7 August 2025 to those Members whose names appeared in the register of Members/list of Beneficiaries with registered e-mail address as on 1 August 2025 being the cut-off date, in terms of aforesaid MCA & SEBI Circulars. As per provisions of the Companies Act, 2013, voting rights of Members on resolution shall be reckoned on the paid-up value of the shares registered in the name of the Members / Beneficial Owners as on the cut- off date. One share held is equal to one vote. The Board of Directors had fixed 22nd August, 2025 as record date for entitlement of voting right of Members in this connection 1.2. The Company through public notices published on 26 July 2025 in “Financial Express, Kolkata” (English Edition) and “Ekdin, Kolkata” (Bengali Edition) informed the Members to update their credentials with the RTA and Depositories for getting Annual Report and other details regarding e-voting through electronically mode as per MCA & SEBI circulars. Further the Company also informed the Members through public notices published on 9 August 2025 in “Financial Express, Kolkata” (English Edition) and “Ekdin, Kolkata” (Bengali Edition) about completion of dispatch of notice electronically on 7 August 2025, along with other information as specified in the rules as prescribed in clause (v) of sub rule 4 of the Rule 20 of the Companies (Management and Administration) Rule 2014 as amended. 1.3. In compliance with provisions of Rule 20 of the Companies (Management and Administration) Rules, 2014, as amended, read with Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulation, 2015, the Company had provided only remote e-voting facility to all its Members to enable them to cast their votes electronically. 1.4. The Company had appointed Central Depository Services (India) Limited (CDSL) to provide the e-voting services platform for facilitating e-voting to enable the Members to cast their votes electronically. The e-voting period was commenced on Tuesday, 26 August 2025 from 9:00 A.M. (IST) and concluded on Thursday, 28 August 2025 at 5:00 P.M. (IST). The Shareholders who were holding shares of the Company as on the "cut-off' date i.e., 22 August 2025, fixed by the Company, were entitled to vote on the resolutions set out in the notice of the said AGM of the Company by electronic mode only. The Company had also provided electronic voting facility to the Shareholders during the meeting, who had attended the meeting through above process and did not vote on resolutions by means of remote e-voting prior to the AGM. Members attended AGM through VC or OAVM had been counted for the purpose of reckoning the requisite quorum under section 103 of the Companies Act, 2013. 1.5. At the meeting of the Board of the Company on 14 May 2025, Mr. Ompal, Company Secretary and Compliance Officer, was made responsible for conducting the entire e-voting process and was authorized to do all things and to take all incidental and necessary steps for conducting the AGM through VC/OAVM. 1.6. I have relied on confirmation provided by the Registrar and Share Transfer Agent (RTA) of the Company in relation to details regarding number of shares held by the respective shareholders who had participated in remote evoting process against their respective Folio Number/ Client ID. 1.7. The e-voting facility provided by CDSL was unlocked after 15 minutes from the conclusion AGM in the presence of 2 (two) witnesses Mr Naveen Saraf and Mr Anirudh Saraf both resident of 58/26, Prince Anwar Saha Road, Kolkata 700045, who are not in the employment of the Company. The details of the e-voting exercised by the Shareholders were duly scrutinized and have been duly entered in a register separately maintained for the purpose in electronic mode.